This year’s Duke Research Computing Symposium will include the (now traditional) gala poster competition. Like last year, the session will be associated with the scintillating talks to take place the afternoon of February 5, 2020 in the Penn Pavilion on Duke’s West Campus. (We went a little later in 2020 to give people more time to rev up after the mid-year break.)

This year, the scope has widened, since the symposium and the poster session are open to our colleagues at North Carolina Central University (NCCU) and the University of North Carolina at Chapel Hill (UNC-CH).

And, if you’re in the mood, we’ve even put together festive music in the annual “poster video.”

What can posters post? We’re interested in research that uses computing technologies to conduct research, whether or not the research uses Duke Research Computing services. This is a pretty inclusive, since so much (most?) research uses information technologies along the way.

Disciplines represented in previous sessions have included a broad range of disciplines — social sciences, humanities, medicine, engineering, the vast array of sciences. And participants have been undergraduates, graduate students, staff, post-docs, and faculty.

This is a great opportunity to display your new research (and even update your recent posters) to share your achievements and insights with others in the Triangle research community.

DEADLINE: January 27, 2020

Posters submitted to the competition are due by January 27, 2020 at 11:59 pm. Posters go up in the early afternoon on February 5, 2020, and the thronging public arrives that day around 2:00 pm. So, before the session, you’ll need to print your poster. Poster dimensions should be 42” x 42” or less. Please print this size and not larger. Plan to hang your poster on Wednesday, February 5, between 12:00 pm – 1:30 pm. Poster clips will be provided. If you are unavailable to hang your poster during these times, please have someone handle this for you.

Of course, in keeping with tradition, delicious food will be available for all at the symposium and poster session.

Did someone say “prizes”?

As usual, they are stupendous:

  • First Prize – $500,
  • Second Prize – $250
  • Third Prize – $100.

Money, pure and simple. Great prizes for great posters!

How to take part

The poster competition is open to all faculty, staff and students at Duke, NCCU, and UNC-CH. (NCCU and UNC-CH participants, see the submission instructions after the next section, which is Duke-specific.)

For the Dukies — submission instructions

Submissions who are part of Duke will be made by using Duke’s Box, a web-based file storage service available to all Duke faculty, staff, and students. The web address is https://duke.box.com/. NetID authentication is required. You can invite collaborators to use the storage, too, as you put together your poster. You will be able to update your submission between the January 27, 2020 deadline and the actual event, however your poster submission should be substantially finished by the submission deadline.

Before anything, register to attend the symposium [http://duke.is/yELnsa which leads to a Qualtrics web page].

  1. Create your Box folder for submission, and call it “[lab or author name here] Poster 2020” (e.g., “Farnsworth Poster 2020”).
  2. In that folder, upload a document that lists the authors, their affiliations, and includes a brief abstract. (Use Microsoft Word, PDF, or text formats. No LaTeX, please.) Call the file “Authors and abstract.”
  3. In the folder, create a sub-folder called “SCRIPTS” and place any scripts that were important to produce the analysis the underlies your poster or that were used to create images, etc. Include a document that outlines your methods. The items in this folder represent the “methods section” of a paper you might submit, except here your product is the poster and the research it represents.
  4. In the folder, place a file called “OTHER DATA” and indicate in it where data underlying your poster is available (e.g., a public repository or a research lab).
  5. Then, upload your award-winning and insightful poster in a file with the title “[lab or author name here] Poster 2020” (e.g., “Farnsworth Poster 2020”). You can use PDF, Keynote, PowerPoint for your submission.
  6. And FINALLY the pièce de résistance: share your completed Box folder with Mark DeLong (mark.delong@duke.edu) before 11:59 pm on January 27, 2020. Designate him as an “Editor.” That completes your submission.

Before you share the folder, it should look something like this example from Hubert J. Farnsworth and John A. Zoidberg. After submitting, Mark DeLong will be listed as an “Editor” collaborator.

For NCCU and UNC-CH submitters, here’s the instructions

Before anything, register to attend the symposium [http://duke.is/yELnsa which leads to a Qualtrics web page].

Because the Box process requires a Duke NetID there’s another submission process for poster presenters from NCCU and UNC-CH. It’s easy (maybe even easier than the Box method). The same basic elements are part of the submission, which will be done by email. These elements are:

  • a document that lists the authors, their affiliations, and includes a brief abstract. (Use Microsoft Word, PDF, or text formats. No LaTeX, please.) Call the file “Authors and abstract.”
  • any scripts that were essential to creating your poster. You can stick these in a single text file, if you wish. Or, you can stick them in a folder and create a TAR file.
  • a file called “OTHER DATA” that indicates where data underlying your poster is available (e.g., a public repository or a research lab).
  • your award-winning poster in PDF, Keynote, or Powerpoint format

Easy peasy. Just email your submission to posters@duke.edu, with the items attached.

Since the submission deadline (January 27, 2020) is a few days before the actual poster session (February 5, 2020), you be able to futz with your poster to really polish it up. The poster file in your email submission, however, should be substantially what you’ll be presenting.